2 Creating and Managing Classes - Maple T.A. 2016 Help
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2 Creating and Managing Classes

2.1 Class Manager

Creating a New Class

You begin using the system by creating a class. Within your class, you have access to assignments, resource files, the Content Repository, and the Gradebook for the class. It also gives you access to several system tools.

Note: Your administrator may have already created a class for you. If this is the case, after you login you can access your class by clicking the link under the Classes where my role is Instructor tab.

Use one of the following options to create your new class:

Create a New, Empty Class

Note that you can only create a class if you have been given the correct privileges by the Administrator. If you cannot create a class, contact your Administrator.

Create a new class:

  1. From the System Homepage, select the Class Manager menu.
  1. Select Add Class.
  1. Complete the class registration form. For more information, see Required Registration Information.
  1. To save changes, click Submit.

  1. Your class is added to the System Homepage, next to the list of Classes where my role is Instructor.
  1. Click the link of the newly created class to access its Class Homepage.

Create a Copy of a Shared Class

There are two methods that can be used to create a class that includes questions and pre-populated assignments from the parent class: inheriting content from a featured class or creating a child class of any class where you are the instructor.

To create a copy of a shared class:

  1. From the System Homepage, select the Class Manager menu.
  1. Click Add Class.
  1. Complete the class registration form. For more details, see Required Registration Information.
  1. Click the Inherit content from drop-down menu. See Figure 2.1.
  1. Select a class.
  1. Click Submit to save changes.
  1. To access the newly created class, see the Class Homepage.

The classes that appear on the list that you can inherit content from are called featured classes.

Inherit Content from a Featured Class

Figure 2.1: Inherit Content from a Featured Class


See Also:

Shared Classes

Creating a Shared Class

Create a Child Class

There are two methods that can be used in order to create a class that includes questions and pre-populated assignments from the parent class: inheriting content from a featured class or creating a child class of any class where you are the instructor.

To create a child class:

  1. Click the class you want to share. This will take you to its Class Homepage.
  1. From the Class Homepage, under the Class Details tab, select Add Child Class.
  1. If desired, click Change Instructor and select a new instructor from the system users. Select the radio button next to the appropriate user and click Update to change the instructor.
  1. Complete the class registration form. For more details, see Required Registration Information.
  1. Click Submit to save changes.
  1. To access the newly created class, see the Class Homepage.

Required Registration Information

The following information is requested when you register a new class in the system:

Instructor

The instructor's name is displayed. An instructor is selected from the database of system users at the time of initial class registration and setup. The user selected to be the instructor does not need to have the default system role of Instructor; any user in the system can be made an instructor. This is useful because a student user can be made the instructor of a tutorial class, for example. Then the student will have student privileges in those classes in which he or she is enrolled as a student, and he or she will have instructor privileges in the class that he or she is instructing.

Instructor Email

The instructor's email address is displayed. When you select the instructor for the class, the email address associated with the user you selected is automatically used in this field and cannot be changed. The email address will be shown on the Class Homepage.

Course ID

(Optional) A combination of letters and numbers to identify the course; for example, stats101.

Class Name

The displayed name for the class.

The class name appears on the Class Homepage and in other administrator lists. The Class Name is created at the time of initial registration by the instructor or the system administrator. An administrator can rename classes.

  • The maximum number of characters allowed is 255.
  • The system ensures that class names are unique. If you or an instructor select a name that exists, the system requests that you select another name.
  • Clicking the Class Name link opens the Class Homepage in the related class.

Class Short Name

(optional) A shortened name for the class, which is displayed only when space is limited (for example, on the System Homepage).

Registration Locked

Registration is locked by default. This prevents students from enrolling themselves in the class. Open registration allows students in the system to enroll themselves in the class. The instructor can manually change the Registration Locked feature to allow open or limited registration based on his/her needs for that class.

Allow Anonymous Access

Allow Anonymous Access is only visible if it is enabled by the administrator. When enabled, this feature allows anonymous users to take a test without logging in by giving them access to the system homepage. This page will only show classes that are also set to allow anonymous access. Any practice type assignments will automatically be available for anonymous users.

Allow Students to drop class

Enabling this setting allows students to drop a class at anytime.

Featured Class

Marking a class as a featured class allows for the creation of child classes that can inherit content from this class.

Inherit Content From

You can inherit content from a featured class. This gives you access to questions, assignments, quizzes, and tests from the featured class.

Default Role in Class

Choose a default role from the drop-down menu.

Sort Weight

Sort weight prioritizes a class on the homepage. (For example, the higher the sort weight priority, the closer that class is to the top of the homepage).

Editing an Existing Class

Edit an existing class

  1. From the Class Homepage, click Class Info.
  1. Click Edit.
  1. Class Details can be edited. For further information on field descriptions, see Required Registration Information.
  1. There are three fields viewable in the edit mode:
  • Description URL: Enter a hyperlink to be displayed on the Class Homepage.
  • Class Description: A brief description of the class, shown in lists.
  • Class Message: A message to be displayed on the Class Homepage.
  1. To save all changes, click Submit.

Registering Users in a Class

You can register users in a class by:

  • Allowing students to self-register in a class, which can be done using the Enroll in a Class link on their System Homepage.
  • Creating and uploading a class roster - an efficient way to add a large number of students to your course at once.
  • Using the Class User Manager - used to search for and add selected students individually.

To register students in your course, they must have an account in the system. Generally, your system administrator creates user accounts. The system administrator can give instructors the ability to create user accounts. Contact your system administrator for more information.

Locking and Unlocking Class Registration

You can close registration for your class to prevent students from registering in it.

To lock class registration:

  1. From the Class Homepage, select Class Info.
  1. Click Edit.
  1. Clear the Registration Locked check box. (This is selected by default). See Figure 2.2.
  1. Click Submit.

To allow open registration for the class, you can leave the class unlocked for the first two weeks of class and then lock it. If you do not want to allow open registration, you can lock the class from the start.

Locking Class Registration

Figure 2.2: Locking Class Registration


Class Rosters

You can:

  • Upload a class roster to the system from a text file. If a user is not in the system, and you have created privileges, the student will be added to the system and registered in the class.
  • Update the system's database with any new information in the roster by uploading a new class roster for an existing class.
  • Remove multiple students from a class.

To Create and Upload a Class Roster

  1. From the Class Homepage, select the Class User Manager from the top menu bar.
  1. Select Import Users From Roster.
  1. Find the Select File tab, then click Choose File to find the text file containing the class roster. The text file (for example, *.txt and *.rst) can contain fields delimited by comma or tab characters. You can upload an Excel spreadsheet which has been saved to a text file. The file must have one line per student. In addition, each header needs a column that matches the specified header names below:

login, first, initial, last, email, student, password, role, validate

Note: The headers are not case-sensitive, so first and First are both recognized. Some attributes are optional. For example, if no password is provided, the system generates a password which is displayed on the next page. If you have a null field (for example, a student did not provide a middle initial), use two consecutive delimiters. However, if the header row includes email and student ID, you cannot have empty values for those fields in the rows of student data. If there are some students who do not have either an email or a student ID, you should use the value <NULL>.

Attributes:

  • Login must be at least one alphanumeric character and must be unique.
  • First Name must be at least one alphanumeric character.
  • Middle Initial must be no more than one alphanumeric character.
  • Last Name must be at least one alphanumeric character.
  • Email must be a unique address.
  • Student ID must be at least one alphanumeric character and must be unique.
  • Password must be at least five characters.
  • Role can be one of student, guest, proctor, instructor, or administrator. If roles are specified, they cannot exceed the level of the current user. The default if not specified is student.
  • Require User Validation can be yes or no. If yes, the next time the user logs on, they will be asked to validate their profile. The default is yes.

Note: If your university uses LDAP authentication, the usernames in the import file should be their LDAP usernames. In this case, the passwords will be the LDAP passwords. See LDAP Authentication for more details.

  1. Click Submit. The records are displayed. If there are any errors, these are displayed at the top of the page.
  1. Click Update Roster. The students are added to the system, if appropriate, AND registered in your class. Print this list to record login and password information, or click Create CSV to save this information to a file. Important: If this page is not printed, automatically generated passwords will be lost.

To update a roster, only the login username field is required.

The User Manager

You can select students to register in your class from a list of system users. All the students you want to register must already have an account in the system. You can search for users that satisfy particular criteria.

To register users using search criteria:

1. From the Class Homepage, click the Class User Manager. Select Register Users.

2. (Optional) Enter specific search criteria.

3. Click Search.

4. Select the check boxes beside the students you want to register in your class.

5. Click Register.

To Remove Users from a Class

1. From the Class Homepage, select Class User Manager.

2. Select Remove Users.

3. Click Search.

4. Select the check boxes beside the students you want to remove from your class.

5. Click Remove.

To Export a Class Roster

1. From the Class Homepage, click the Class User Manager.

2. Click Search for Users, and then click Search.

3. Click Export options: CSV in order to export a roster. See Figure 2.3.

Exporting a Class Roster

Figure 2.3: Exporting a Class Roster


Shared Classes

You can share your questions, resources, and assignments with other instructors. Class sharing is an ideal way to manage multiple class sections of a large course using common questions and assignments, ranging from practice sessions to exams. Shared classes can also contain unique questions and assignments that are not part of the parent class.

When you share a class, you create a single parent class whose content and assignments are distributed to child classes. The content and assignments are inherited by each child class when a new class is created and the Inherit content from option is selected in the class registration form.

Use class sharing to administer a large course with many individual class sections. With class sharing, you can draw assignments from a common pool of questions or administer common homework, practice assignments, or exams. Even though content and assignments can be managed in common, each individual section can contain unique content and assignments.

Questions and assignments inherited from a parent class are always identified in lists by the shared content icon () in the Content Repository. For more information, see Content RepositoryOrientation.

Shared Class Behaviors

  • Changes, additions, and deletions made to questions and assignment content in the parent class are automatically distributed to child classes.
  • Inherited questions cannot be edited directly. However, you can clone an inherited question to make your own copy, which you can edit.
  • The content of an inherited assignment cannot be edited directly. However, you can copy an inherited assignment, and then edit the content of the copy.
  • You can set the policies of an inherited assignment.

Important: In general, changes to questions or assignment content in the parent class automatically update those questions or assignments in your child class. This is not true about polices; changes to assignment policies are not inherited. You control the assignment policies for an assignment that you inherit from a parent class. For more information, see Assignment Editor Step 3: Set Policies.

Creating a Shared Class

To share the contents of your class with other instructors:

  1. From the Class Homepage, select Class Info.
  1. Click Edit.
  1. Select the Featured Class check box.
  1. Click Submit to save your changes.

Other instructors can create a copy of your class, including your questions and assignments, by creating a new class and choosing your class from the Inherit content from drop-down list.

To remove class sharing:

  1. From the Class Homepage, select Class Info.
  1. Click Edit.
  1. Clear the Featured Class check box.
  1. Click Submit to save your changes.

See Also:

Creating a New Class

Course Modules