4.4 Organizing and Sharing Questions - Maple T.A. 10 Help

Instructor   |    Proctor   |    Student   |    System Administrator   |    System Requirements

4.4 Organizing and Sharing Questions

Question Repository

To access the question repository, from the Class Homepage, select the Questions menu.

The question repository is used to create, organize, and search for questions.

You can also access the Maple T.A. Cloud through the Question Repository to import and export questions with other users.

The default view of the question repository shows you all the questions in your current class, organized by groups and subgroups. You can also view questions in all of your classes, your entire institution, or from the Maple T.A. Cloud.

Searching for Questions in the Question Repository

You can search for questions by keyword, language, difficulty, question type, or information fields.

To view questions in a group, click the Groups tab on the left side of the question repository and then select a group.

You can also search for questions by Subjects or Assignments by clicking the tabs respectfully.

By default, the Groups tab is selected.

Some questions may not belong to any group. To search for these questions, select Questions not in groups.

Questions that have been deleted, are not automatically deleted from the Maple T.A. database. You can still view these deleted questions by selecting Deleted Questions.

Once in that group, you have the option to Undelete a question or Permanently Delete a question.

You will also see your inherited questions from your parent class.

To perform a search, type the keywords into the search field. You will notice that as you type in your keywords, the results will update accordingly. The search results are shown in the right panel of the question repository screen. The search feature in Maple T.A. searches the question title, text, description, hints, and feedback. See Figure 4.6.

Search Results in the Question Repository

Figure 4.6: Search Results in the Question Repository


You can now click on the drop-down menu beside the question name to perform actions on that particular question.

Table 4.2 lists actions that are available for a single question within your current class.

Table 4.2: Question Repository: Available Actions through the Drop-down Menu

Action

Description

Preview

Preview what the question looks like in a new window

Edit

Edit the question

Rename

Rename the question

Clone

Clone the question (creates a copy of a question)

Export

Export the question to a zip file to save to your computer

Delete

Delete the question


Not all these options are available for all questions. Inherited questions can only be previewed from this drop-down menu.

Table 4.3 lists options that may be available for each question within your current class.

Table 4.3: Question Repository: Available Actions using Bottom Buttons

Action

Description

Export

Export the question to a zip file to save to your computer

Clone

Clone the question (creates a copy of a question)

Remove from group

Removes the question from the group

Delete

Delete the question


You can select multiple questions at once and perform the above actions.

Not all of these options are available for all questions. Inherited questions cannot be deleted. However, you can clone an inherited question to create a local, editable copy of the question. You can also export an inherited question to save to your computer.

You can click Select All to select all questions that are shown.

You can click Filter questions to perform an advanced search using keyword, language, difficulty, question type, or information fields.

You can choose how to sort questions by clicking the drop-down menu that displays Sort by Weight by default. The other sorting options include Sort by Date Created, Sort by Date Modified, and Sort by Name.

Editing Question Details in the Question Repository

You can edit details of a single question by either clicking the question name itself or by clicking Edit using the drop-down menu beside a question.

Table 4.4 summarizes actions that are available when editing a question within your current class. Click the respective link below for more details on the action.

Table 4.4: Question Repository: Available actions in the question edit screen

Action

Description

Question Text

Preview, edit source, or edit the question text.

Description

Edit or view the description of the question.

Statistics

View statistics for the question.

Algorithm

Create a new algorithm or edit an existing one.

Hints

Edit or view hints for the question.

Feedback

Edit or view the feedback for the question.

Revisions

View the revision history for the question.

Question Type

View the question type for the question.

Difficulty

Edit or view the difficulty for this question.

Authors

View the authors for this question.

Privacy

View or edit the privacy setting for this question.

Language

View or edit the language for this question.

Sort Weight

View or edit the sort weight for this question.

Created

View the date for when the question was created.

Modified

View the date for when the question was last modified.

Subjects

View or edit the subjects for this question.

Groups

View or edit the questions group this question belongs to.

InformationFields

View or edit the information fields for this question.

Report This Question to Administrators

Report the question to the administrator.


Question Text

You can click Preview to view what the question looks like in a new window. You can also edit the question in two different ways. Click Source () to edit the source code of the question. Click Edit to edit the question the same way you would create one. When searching the question repository, the question text is included in what is searched.

Preview

This option allows the instructor to preview the question before it is finalized.

Edit Source

You can view and edit the raw data fields of your question here.

Note: If you enter invalid field or value data, you may make your questions unworkable.

Description

You can view the description of the question or click Edit to create or revise the existing description. When searching the question repository, the description is included in what is searched.

Statistics

You can view various statistics for the question. For a description of what each statistic means, see Item Statistics.

Algorithm

You can view any algorithms for the question or click Edit to create or revise an existing algorithm. You can also select click here to add one to create or revise an existing algorithm. For an overview of creating algorithms in questions, see Adding and Editing Algorithms.

Hints

You can view any hints for the question or click Edit to create or revise an existing hint. You can also select click here to add one to create or revise an existing hint. For an overview of creating hints in questions, see Adding and Editing Hints.

Feedback

You can view feedback for the question or click Edit to create or revise existing feedback. You can also select click here to add one to create or revise existing feedback.

When searching the question repository, the feedback is included in what is searched. For an overview of creating feedback for a question, see Adding and Editing Feedback.

Revisions

You can view the revision history for the question. For each revision, you can click the date or View to see a preview of what that revision looked like. Also, clicking Clone will clone the revision into a new question.

Question type

You can view the question type of the question. When using the Filter questions feature in the question repository, the question type can be filtered. For an overview of all the different question types, see Authoring Question Types.

Difficulty

You can view the difficulty of the question. You can also choose a difficulty for this question (Easy, Medium, or Hard) using the drop-down menu. When using the Filter questions feature in the question repository, the difficulty can be filtered.

Authors

You can view the authors of the question. If you have made a revision to the question, you can click Edit my attribution to edit your authoring attribution. If you have imported content, you will see who the original authors were. Also, the environment in which the question was created is displayed.

Privacy

You can view the privacy of the question or choose what type of privacy you want it to have using the drop-down list.

  • If you select class instructors, only instructors of this particular class will see the question in their question repository.
  • If you select all instructors at this school, all instructors of your institution will see the question in their question repository.
  • If you select all Maple T.A. instructors and click Publish, then all Maple T.A. instructors will see the question in the Maple T.A. Cloud through the question repository.

If you click Publish, it will automatically set the privacy to all Maple T.A. instructors and publish the question to the Maple T.A. Cloud.

If you set the privacy to all Maple T.A. instructors but you do not click Publish, the question will not be published to the Maple T.A. Cloud.

If you lower the privacy level from all Maple T.A. instructors to either all instructors at this school or class instructors, the question will be unpublished from the Maple T.A. Cloud automatically.

For more detailed information, see Sharing Questions.

Language

You can view the language of the question. You can also choose a language for this question using the drop-down menu. When using the Filter questions feature in the question repository, the language can be filtered.

Sort Weight

You can view the sort weight of the question. You can also choose a sort weight for this question using the drop-down menu. Questions with lower weights appear earlier in the question repository.

Created

You can view the date for when the question was created.

Modified

You can view the date that the question was last modified.

Subjects

You can view the subject(s) of the question. You can also choose the subject(s) for this question by clicking Edit and then selecting the boxes for the subject(s) you want associated with this question. Click Done when you have chosen the subject(s) you want associated with the question. When using the Filter questions feature in the question repository, the subject(s) can be filtered.

Groups

You can view the question groups of the question. You can also choose the question groups for this question by clicking Edit and then selecting the boxes for the question groups you want associated with this question. Click Done when you have chosen the question groups you want associated with the question. When browsing the question repository, you can view different question groups. For an overview of organizing questions in the question repository, see Organizing Questions in the Question Repository.

Information Fields

You can view information fields for the question or click Edit to create or revise an existing information field. You can choose to be shown all the questions with that information field in the question repository. When using the Filter questions feature in the question repository, the right side of an information field can be filtered. For an overview on adding and editing information fields in a question, see Adding and Editing Information Fields.

Report this question to administrators

You can report a question to an administrator to review by clicking the Report this question to administrators link. You need to fill out a message explaining what is wrong with the question and then click Send to send it to the administrators to review. Alternatively, click Cancel to cancel the report to administrators.

Organizing Questions in the Question Repository

In the question repository, questions are organized into groups. You can add a new group, rename a group, add a child group, or delete a group.

You can also add questions to other groups or subjects by doing the following:

1. Find the question(s) you want to put in another group or subject.

2. With those questions still selected, navigate to the group or subject you want to add these questions to.

3. Click the << link next to the group or subject you want to add these questions to.

Note: If you delete a group, the questions in that group are no longer associated with a group. To find such questions, select Questions not in groups.

Deleting Questions from the Question Repository

In the question repository, you can delete a question.

To delete a question, click the drop-down menu next to the question and click Delete. (Alternatively, select the check box next to the question you want to delete and click Delete at the bottom of the question repository).

To view the deleted questions, in the Question Repository, select the Deleted questions group. In addition to the standard actions, there are these actions:

  • Undelete
  • Permanently Delete
  • Cleanup

Undelete restores the selected deleted questions. The questions are restored to their original groups.

Permanently Delete removes the selected questions shown on the current page of the search results.

Note: A question that is referenced by an assignment or by test results will not be removed. You must use the Assignment Editor to delete the reference to the question (see Assignment Editor Step 2: Select Questions ), and then save the assignment (see Assignment Editor Step 4: Review & Finish ).

Cleanup performs a full cleanup of the question repository for the current class. The Cleanup action will:

  • permanently delete all deleted questions
  • permanently delete all unused old revisions of all questions (including earlier versions of active questions)

Note: A question that is referenced by an assignment or by test results will not be removed.

Previewing a Question

  1. find the question you want to preview by searching for it in the Question Repository
  1. In the right frame, in the search results, click the drop-down menu next to the question and click Preview. (Alternatively, click the name of the question to preview it).

You can also preview a question when you are editing it by clicking Preview in the Question Text area.

In Preview Mode, you can interact with the question as a student, for example, enter a response to the question in the input cells or use check boxes and radio buttons. To test the grading of the question, select Grade.

Exporting Work to Your Hard Drive

You can back up questions by downloading them to your hard drive. The questions are saved in a zip file.

To export a copy of your work on the local hard drive on your computer:

  1. From the Question Repository, find the questions you wish to save.
  1. Select the check boxes beside the questions you wish to export.
  1. Click Export, as shown in Figure 4.7. This exports them as a course module. The files are saved as group.zip
Exporting Questions

Figure 4.7: Exporting Questions


You can also export a single question by clicking the drop-down menu next to it and clicking Export.

Why Export Your Questions?

You may want to have your own local copy of your questions (which normally reside on the Maple T.A. server). You may also want to share your content with others who are not part of your institution. If you save your questions (as a group.zip file) and share that file with another instructor, that instructor can import the group.zip file or course module into the Question Repository for their class in their instance of Maple T.A.

See Also:

Opening a Saved Question Bank File

Sharing Questions

Sharing content makes a wider range of questions available to all users. You can share questions from your class with your other classes you instruct, other instructors in the system, or even users all around the world with the Maple T.A Cloud.

Questions belong to a class. The creator of a question becomes the owner of the question. Questions can only be modified by the owner.

Instructors can obtain questions in two ways:

  1. Inherit a question from a parent class. Child classes automatically inherit questions from their parent class. Instructors can use an inherited question in their assignments, but cannot modify the question. Only the original owner (creator) of the question can modify the question, and those changes will be automatically propagated to all subscribers' question groups. This is similar to the Question Bank inheritance rules in Maple T.A. 4.0.
  1. Clone a question (public or private) from the question repository or Maple T.A. Cloud. This operation creates a local copy, or clone, of the original question and sets the owner to the instructor who made the clone. Instructors who clone a question can edit the cloned question. (No one other than the instructor who created the cloned question will be able to modify the clone.) Changes made to the original question will not be visible in cloned questions.

When you inherit or clone a question, it is available in the question repository for your class, and you can use it in assignments. For more information, see Cloning Questions.

To determine which method of obtaining questions is appropriate for your class, take the following behaviors into consideration and choose the method that makes the most sense for you:

  • When an instructor inherits a question, the instructor should expect it to be modified by the question owner at any time without notice. However, the question is likely to be a valid question with all resources (images, etc.) in place.
  • When an instructor clones a question, the instructor becomes the full owner of the clone, and can be certain that it will not be edited by anyone else. However, there is a danger of losing resources (images, etc.) because the cloning process does not copy the resource files to the class web site; therefore, it is possible that the resources files may be deleted by the original author at any time.

To share a question:

  1. In the Question Repository, find the question you wish to share and use the drop-down menu to edit the question.
  1. Find the Privacy option. You can choose what type of privacy you want it to have using the drop-down list.
  • If you select class instructors, only instructors of this particular class will see the question in their question repository.
  • If you select all instructors at this school, all instructors of your institution will see the question in their question repository.
  • If you select all Maple T.A. instructors and click Publish, then all Maple T.A. instructors will see the question in the Maple T.A. Cloud through the question repository.

If you click Publish, it will automatically set the privacy to all Maple T.A. instructors and publish the question to the Maple T.A. Cloud.

If you set the privacy to all Maple T.A. instructors but you do not click Publish, then the question will not be published to the Maple T.A. Cloud.

If you lower the privacy level from all Maple T.A. instructors to either all instructors at this school or class instructors, the question will be unpublished from the Maple T.A. Cloud automatically.

This method works well when you are sharing a limited number of questions. Other methods for sharing content include using question banks and course modules and making your class a feature class.

Cloning Questions

To add a question that is similar to an existing question in the repository, you can save time by cloning the existing question and then editing the clone.

To clone a question:

  1. In the Question Repository, find the question you want to clone.
  1. Select Clone from the drop-down menu next to the question. The question has now been cloned, which means it can now be edited.

To clone multiple questions:

1. In the Question Repository, find the questions you want to clone and select the check boxes next to them.

2. Click Clone at the bottom of the page. The questions have now been cloned and the cloned questions can now be edited.

See Also:

Course Modules

Creating a Shared Class